Members Privacy Policy

  1. About this Privacy Notice

The Trustees of Jesus Fellowship Community Trust (collectively referred to as “JFCT”, “we”, “us”, or “our” in this privacy notice)  are the “data controllers” and are responsible for deciding how we hold and use personal information about you. 

This Privacy Notice applies specifically to our handling of personal information in connection with Trust membership. It outlines the kinds of personal information we collect, why we collect it, and how we handle it to administer your membership. JFCT understands that your privacy is important to you and that you care about how your personal data is used. 

We respect and value your  privacy and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.  Please read this Privacy Notice carefully and ensure that you understand it. 

  1. Information About Us

We are the Jesus Fellowship Community Trust, a discretionary trust. 

If you have any questions about this privacy notice or our privacy practices, please contact our Data Protection Manager (DPM) in the following ways:

  • Postal address: Jesus Fellowship Community Trust,   PO Box 7670, Milton Keynes, MK11 9PJ
  • Email address: privacy@jesus.org.uk
  1. What Is Personal Data?

Personal Data is defined by the retained EU law version of the General Data Protection Regulation (EU Regulation 2016/679) (UK GDPR) and the Data Protection Act 2018 (DPA 2018) (collectively, the UK Data Protection Legislation) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

  1. Data Protection Principles

We will comply with UK Data Protection Legislation. This says that the personal information we hold about you must be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.
  1. Why we collect information about you

We collect and use personal information (including sensitive information) to enable us to administer your membership of the Trust. This includes:

  • processing your application for membership. We collect and use personal information to assess and process member applications.
  • administer your membership of the Trust. We collect and use personal information to:
    • stay in touch with you and/or your beneficiary (if applicable);
    • assess and administer Advance of Surplus (AoS) payments, Relief of Need (RoN) payments and capital distribution requests;
    • administer the JFCT funded counselling scheme;
    • administer safeguarding in Trust property;
    • arrange for transition of members out of community houses;
    • administer provision of advice to members from service providers;
    • interact with your nominee and/or attorney (LPA) and/or advocate, if you have one;
    • administer member representation and advocacy;
    • manage insurance for the Trust;
    • arrange for return of capital for previous members of the Trust; and
    • manage Trust closure projects.

We may also use personal information we collect to: 

  • seek legal advice if required and manage claims against the Trust; 
  • consider and undertake referrals to local authority children’s social care and police if required; 
  • liaise with local council on behalf of members; 
  • process applications for the Trust Redress Scheme; and
  • manage complaints and feedback.
  1. How we collect Personal Data

We collect personal information about you (including Sensitive or Special categories of data) in different ways including: 

  • through membership application forms, paper forms and documents that have been provided to us in connection with the Trust;
  • from online portals (e.g. our JFCT website); 
  • through correspondence with you, or your nominee if you have one (e.g. letters, emails or SMS messages); 
  • other interactions either with you, or your nominee if you have one, whether face-to-face or over the telephone.
  1. The Data we collect about You

We may collect, use, store and transfer different kinds of Personal Data about you. This includes: 

  • personal information about you such as your name, former names, names and dates of birth of children, address, JF household, gender, date of birth, marital status, nationality, other contact information (e.g. your email and phone number), NI number, employment details, identity documents, your bank account details; 
  • personal information about any attorney acting under a valid power of attorney and/or advocate acting under a valid advocacy agreement including your name, address, date of birth and other contact details.
  • personal information about your circumstances such as any power of attorney, nominee details, relevant disabilities or citizenship and residency information; 
  • financial information such as your bank account details, community purse records and any payments made to you;
  • personal information that you may disclose for safeguarding purposes such as:
    • a description of any abuse and impact of the abuse on your life; and
    • information about your alleged abuser;
  • information collected through our Trust website. When you visit our Trust website, the website server logs the following information:
    • the type of browser and operating system you are using;
    • the address of the referring site (for example, the Google search page); 
    • your IP address (a number which is unique to the modem, router or gateway that connects you to the internet); 
    • the date, time and address of each page you visit on the website; 
    • how long you visited the website for; and 
    • the date, time and address of each document you download from our website.

We may also collect special category personal data and process data about criminal allegations, proceedings or convictions for the establishment, exercise or defence of legal claims.

  1. Who we disclose your information to

We may need to disclose your personal information to others. We may share your data with third parties where required by law, where it is necessary in order to administer the relationship with you or where we have another legitimate interest in doing so. We will protect your information by taking all reasonable steps to ensure that any disclosure is done in accordance with the UK Data Protection Legislation 

We may disclose your personal information (including sensitive information) to:

  • our legal advisers;
  • our insurers to facilitate an insurance claim;
  • your nominee, if you have one;
  • police or other relevant child protection authorities as permitted or required by law (e.g. where the Trust believes a child may be at risk of abuse or harm, or your alleged abuser still works with children).
  1. What is the legal basis for processing your personal data?

We only use your data where we have a legal basis under the UK Data Protection Legislation. JFCT needs to process data to process your application and administer your membership of the Trust.

  1. How long will You retain my Personal Data?

We will only retain your personal data for as long as reasonably necessary to fulfil our legal obligations in relation to the Trust. We retain your personal data for that period so that we can show, in the event of a legal claim, that we have administered the Trust correctly. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. 

  1. How and Where Do You Store or Transfer My Personal Data?

We will only store or transfer your personal data within the UK. This means that it will be fully protected under the UK Data Protection Legislation.

We take reasonable steps to protect your personal information against misuse, interference and loss, and from unauthorised access, modification or disclosure. 

We take the following steps to protect your personal information: 

  • any paper records you provide us (e.g., paper application form and photocopied attachments) are stored securely and in accordance with UK Data Protection Legislation;
  • personal information you provide to us is only accessed by personnel on a ‘need-to-know’ basis and by personnel who have authorisation;
  • we monitor all access to our digital systems with access controls; and
  • we ensure our offices are secure.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

  1. What are my rights?

As a data subject, you have a number of rights. You can: 

  • access and obtain a copy of your data on request (known as a “data subject access request”);
  • require JFCT to change incorrect or incomplete data; 
  • request erasure of your personal information. This enables you to ask JFCT to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;
  • object to the processing of your data where JFCT is relying on its legitimate interests as the legal ground for processing; and 
  • ask JFCT to suspend the processing of your personal data for a period of time if data is inaccurate or there is a dispute about its accuracy or the reason for processing it.

If you would like to exercise any of these rights, or you have any questions about the privacy notice, please contact privacy@jesus.org.uk. 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

If you believe that JFCT has not complied with your data protection rights, you have the right to make a complaint to the Information Commissioner’s Office, the UK regulator for data protection issues (www.ico.org.uk).

We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the email address supplied.

  1. Changes to the Privacy Notice

We keep our privacy notice under regular review. Any material changes to this Notice will be published on our website. This Privacy Notice was last updated in April 2022.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes.